4 Tips For A Better Inventory Process During A Standard Data Center Relocation

Posted on: 21 January 2018


In a basic relocation of data center equipment, also known as a push/pull relocation, the equipment is simply disconnected and relocated for re-connection. For these smaller and simpler types of relocation, inventory records are absolutely essential for keeping track of everything and getting it back together as quickly as possible to resume operations. Make sure your relocation inventory records are as helpful and easy to update as possible with these four tips.

Reduce Inventory

First, take a redundancy survey of the equipment in the data center to ensure every item you're moving is necessary in the new facility. Unneeded, outdated, or damaged equipment should be removed prior to the move to reduce the sheer volume of inventory you're tracking and relocating. Waiting until during or after the relocation to deal with donating, selling, or recycling servers and other equipment will only distract your attention from more important parts of the process.

Automate Discovery

Depending on the equipment used in the data center, there's likely an inventory tool developed by the manufacturer of at least some of the equipment. Automated inventory tools are software solutions that scan your data center's architecture and identify as many individual components as possible. By generating a log of all attached hardware that makes up your data center, the automated tools do the majority of the inventory work for you. However, you still need to verify the results manually, and not all peripherals may be supported by all scanning software packages.

Update Remotely

Regardless of what kind of app or software you use for the actual inventory records, you must set the information to update constantly on all the devices used by your relocation team. If someone discovers a piece of equipment that was left off of an early inventory, everyone should immediately receive a update to inform them of the change so plans can be arranged around the new information. Apps that only update hourly, once a day, or on refresh can create problematic gaps in communications that lead to delays or lost equipment.

Track Interdependencies

Since it's always possible to damage or lose a few pieces of equipment during any data center relocation, you'll want to know what other hardware relied on a particular part of the system when replacing it. Your inventory should also note the interdependencies between individual pieces of hardware. If one part goes and affects three others, you'll be able to match a replacement that brings the rest of the system back up and running with minimal equipment changes.

Contact a service, like Rack Lift, for help.